A remote board meeting occurs via video conference call, where board members don’t physically meet. This method of conducting business has become increasingly popular boardmeetingweb.net/how-does-the-diligent-board-manager-tool-compare-with-other-tools/ during the coronavirus epidemic and is likely to be used following the pandemic.
Making use of the appropriate tools is essential to a successful and efficient remote board meeting. All materials must be made available to board members in advance of the meeting. This will save time and also prevent confusion during the meeting. It is also helpful to have the meeting recorded especially when it’s a long-running session or is a subject that has a lot of discussion.
Encourage board members to pay attention to their surroundings when they are logging into the meeting. Distractions like the barking of a puppy, a loud street noise or even a slight murmur from TV in a different room, can make it difficult to concentrate during the meeting. In the ideal situation, board members should be allowed to sign into a quiet office with a locked door.
It’s essential to include the board member’s presence at the beginning of the meeting. This not only makes sure that everyone is present, it also sets the tone for the meeting and also shows that it’s a crucial issue. After each item on the agenda, it’s important to solicit feedback. This encourages participation and engagement, even for members who are located elsewhere. The board can then decide to act on the feedback received after the meeting, if they choose to.
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