How to Take Minutes at Board Meetings

HomeUncategorizedHow to Take Minutes at Board Meetings

There are a lot of things to be aware of when taking minutes at board meeting. This job requires a person who is able to think ahead and pay attention while writing an extensive summary.

Minutes of meetings are crucial documents that reflect decisions made by the board. They must, therefore, be precise and accurately reflect all discussions that took place during the meeting. It is recommended to review the agenda prior to the meeting to be sure you know the details to include. This will help prevent notable details from falling through the cracks during the meeting. It is also beneficial to have a third-party read the minutes. This will ensure that the person taking the minutes isn’t biased and has a neutral view of the contents of minutes.

It is important to include not just the most important issues, but also all the actions taken during the meeting. Also, who was accountable for each action. Inputting these details will enable the board members to reference the minutes of meetings in the future.

Additionally, a statement on the presence of a majority be included. A quorum is defined as the presence of at least two-thirds the board members.

It is also essential to take note of any documents that have been passed around during the meeting, or any presentations that took place. In the minutes it is recommended to include the date, dates and times of the meeting.


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