Document management software enables organizations to collect, organise, store and retrieve files in any format. Its powerful features enable an efficient workflow and decrease the manual data entry task. They also automate business processes. It also reduces the risk of inconsistent data, communication errors and inefficient delays, while helping teams work together with confidence.
If they’re electronically sourced or scanned into an electronic document management system documents can be labeled with metadata that can help users identify and locate information quickly. This functionality also streamlines the document’s lifecycle, with built-in workflows that automate the process of moving it through pre-defined steps to ensure a smooth transition.
In an era where employees often work on projects outside of the office–whether it’s a client meeting, project launch, or conference call–document management systems provide a central repository, making it easy to access and share files from any location. It also helps eliminate the need to search across several devices and cloud-based platforms, applications or other platforms. This is a time-consuming procedure that can lead to frustrated employees and missed opportunities.
Many document management platforms offer an application for mobile devices that allows team members in remote locations to quickly capture information, which is then transferred to the central repository when internet connectivity is restored. Automated workflows and a safe user-friendly interface can assist businesses in increasing their productivity. Hightail for instance offers a no-cost plan and affordable plans to businesses that are creative and rely on large images or videos. It also supports offline mode, which means team members are able to work without an internet connection and then upload their changes once they return back to the office.